Anti-Slavery and Human Trafficking Statement

Introduction

This statement is made under section 54 (1) of the Modern Slavery Act 2015. It constitutes our slavery and human trafficking statement for the financial year ending 31st March 2017. Our turnover for the period exceeds £36m (the minimum set by the Act for the requirement to make a statement).

Tai Tarian is one of the largest social landlords in Wales and has responsibility for over 9,000 properties across the Neath Port Talbot County Borough. We are committed to providing good quality housing and a range of services to help people manage their homes.As a community housing mutual, we continually work to understand the needs of our tenants and members to deliver services based on what matters.

We are much more than a landlord, we incorporate traditional housing provision, support services for the vulnerable, a repairs and maintenance service and operate a letting service offering affordable accommodation to people who reside/work in the borough on low income.

We are committed to doing what we can to combat slavery and human trafficking. Our anti-slavery and human trafficking statement reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing systems and controls that seek to ensure that slavery is not taking place anywhere within our supply chain or any part of our business. Tai Tarian does not knowingly engage with suppliers or others engaged in modern slavery or human trafficking.

We are based, and operate solely, within the UK and all of our suppliers operate within the United Kingdom. We have identified that as an organisation our exposure to the risk of slavery and human trafficking is low.

 

Policies/Procedures

Our policies/procedures reflect our commitment to acting ethically and with integrity in all our business relationships:

  • Employees - We have an Employee Code of Conduct which sets out how we expect the highest standards of employee conduct and ethical behaviour in delivering our services and when representing Tai Tarian.

  • Anti-fraud, Malpractice, Bribery and Corruption procedure – Tai Tarian is committed to the highest standards of quality, probity, openness and accountability and as part of this commitment provides a confidential reporting process for employees to report serious concerns about any aspect of our service provision or the conduct of officers or other acting on behalf of Tai Tarian.

 

Due diligence processes for modern slavery and human trafficking

We take appropriate steps to ensure that there is no modern slavery or human trafficking in our supply chains or any other area of our business. These steps include:

  • Procurement process - Our procurement process is committed to ensuring that our suppliers adhere to the highest standards of ethics as part of the procurement process. Suppliers are required to demonstrate that they provide safe working conditions, treat employees with dignity and respect and comply with relevant employment legislation.

  • Tender process - During 2016/17 we amended our tender documentation to ensure that our suppliers with a turnover of £36m or higher take appropriate steps to ensure that there is no slavery or human trafficking in their supplier chains. To monitor compliance we ask for copies of their Modern Slavery Act statements and associated policies.

  • Recruitment – We undertake all relevant pre-employment checks prior to staff being employed. Our recruitment and people management systems are designed to ensure that all prospective employees are legally entitled to work in the UK and to safeguard employees from any abuse or coercion once in our employment.

  • Agency staff – Tai Tarian are planning to enter into an employment framework with several other Registered Social Landlords which will adhere to the principles of the Modern Slavery Act 2015.

  • Employee support – Tai Tarian has support services available to staff so they can speak in confidence about any harassment they have experienced.

  • Applicants - Our process to sign up new tenants is set up so that we undertake a robust process to ensure that they are who they say they are which includes background and photo identification checks. If applicable references are sought. During the application process we undertake a home visit to the applicants’ current residence to assess living conditions.

  • Tenants - We undertake two visits during the first year to ensure that we know the tenants in our properties. Landlord Services staff manage any exchanges with our properties. We always investigate any allegations from residents or the wider community regarding potential tenancy fraud or unusual circumstances/activity.

  • Tenant support – We have rolled out an organisation-wide initiative called Protecting People & Property, which has equipped staff to recognise the signs of tenants who are vulnerable or suffering abuse. A robust reporting mechanism in place for staff to raise any concerns. Since rollout in March 2016, 294 referrals have been made, with 36 referrals relating to vulnerable people. However none of the referrals related to modern slavery.

 

This statement has been reviewed by the Chief Executive and approved by Tai Tarians' Board on 25th May 2017. It will be reviewed and updated as necessary annually.

Signed:  Linda Whittaker    Chief Executive   Date: 25/05/2017
Signed:  Jonathan Davies Board Chair Date: 25/05/2017